Travel Coordinator

ArrowResources is looking for a travel coordinator who will be responsible for planning and coordinating all aspects of a company’s travel-related activities. ​

Responsibilities

Office Management

• Monitoring office supplies inventories and ordering office consumables.
• Ensure the smooth running of the office and general facilities requests
• Organizing office needs for an ongoing and expanding business: space/facilities, new joiner packs and arrangements etc.
• Purchasing office supplies and equipment and maintaining proper stock level

Relationship Management

• Communicating with key suppliers, customers, both UK and globally, to schedule meetings and trips in conjunction as and when required.
• Interaction with potential customers of the Firm – meeting schedules, printing marketing packs/materials, greeting in reception and escorting professionally

Organizing Travel and Events

• Events include team events and client entertainment. Researching options, budgeting, gaining approval.
• Complex travel itineraries requiring good knowledge of travel networks.
• Flights, hotels, accommodation, currency, visas.
• Coordinating domestic and international travel, including flight, hotel, and car rental reservations.
• Liaising with Executive Assistants in other locations to arrange meetings, hotel desk, etc.

Other administrative duties

• Processing expenses and invoices (adhoc) whilst adhering to Employer’s policies.
• Meeting and catering bookings, including conference calls and video conferences.
• Couriering documents and Mail distribution.
• Holiday and absence monitoring using tracking spreadsheet for management review.
• Archiving documents.

Good to have:

• Proven experience of 5 years as a travel coordinator.
• Knowledge of Office Administrator responsibilities, systems and procedures
• Excellent interpersonal and communication skills (English and German), both written & verbal. Swiss German would be a plus
• Proficiency in MS Office (MS Excel and MS Outlook, in particular)
• Hands on experience with office machines (e.g. fax machines and printers)
• Familiarity with email scheduling tools, like Email Scheduler and Boomerang
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills in a fast-paced environment
• A creative mind with an ability to suggest improvements
• High School degree: additional qualification as an Administrative assistant or Secretary will be a plus.

If this position sounds interesting for you, please apply directly here