Procurement Specialist

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We are looking for a Procurement Specialist to join our team and help manage our organization’s procurement needs. Procurement Specialist responsibilities include Container Freight Rates, Warehouse Rates, Trucking Rates, General Logistics and negotiating with vendors as needed.

  • Collect Future volumes from Trading Dept for respective port pairs and future routes (Usually Quarterly)
  • Prepare and Distribute RFQs to service providers involved to serve such routes (Including Liners, Warehouses, Trucking Cos)
  • Analyze offers
  • Negotiate rates
  • Negotiate D&D allowance for Containers
  • Establish best providers for cost effectiveness
  • Summarize and present offers and negotiated rates to Management approval
  • Contract/File rates with service providers
  • Maintain internal Freight/Rate Matrix
  • Prepare and Distribute RFQs to service providers for SPOT deals
  • Advise Traders/Operators on best provided rates and available options for shipments and general Logistics
  • Optimize Logistics
  • Provide Cost Efficient Solutions in the Logistics Chain
  • Manage Day-to-Day Communications with Commercial and Ops departments of the Service providers
  • Trouble Shooting / Resolution mediation
  • Check and Approve logistics freight invoices
  • Negotiate credit terms
  • Update payment terms file
  • Onboard/Clear Warehouses/Locations with our Insurers
  • Clear KYC - New service providers

Management Review Meeting

  1. Set up Management Review Meeting
  2. Ensure Management’s and Auditor’s instructed/recommended adjustments have been executed prior to the meeting
  3. Take minutes of the meeting, distribute to Management

Organisation Chart / Employee List 

  1. Edit latest PowerPoint Organigram for Metals
  2. Update employee list and headcount

Documents

  1. Update Company Policies, Processes and Risk Matrix if necessary
  • Credit Policy
  • Quality Policy
  • Bulk Chartering Process
  • Hedging Process
  • Sales Process
  • Trading Process
  • Risk Matrix
  • Claims Procedure

Claims Statistics – Quality

  1. Manage claims statistics file

Survey Forms

  1. Initiate distribution of Supplier and Customer Satisfaction Surveys

Internal Audit

  1. Identify areas to Audit with Head of Operations (Antonios)
  2. Draft Audit Plan
  3. Execute internal audits
  4. Prepare audit reports, present to Management for review and signature

Final Preparation

  1. Contact Auditor for Audit Plan
  2. Update dates and version references on all updated documents
  3. Compile documents mentioned above including warehouse inspection reports for presentation.

Requirements

  • Proven work experience as a Procurement Specialist or similar role
  • Good working knowledge of purchasing strategies
  • Excellent communication, interpersonal and negotiation skills
  • Strong analytical thinking and problem-solving skills
  • Proficiency in Microsoft Office and with business application software, purchasing and resource planning systems
  • A bachelor's degree in business administration, supply chain management or a similar field preferred

If this position sounds interesting to you, please apply directly here